Breakthrough

A couple of weeks ago things may have finally broken through for us in Japan.  I met with The Author’s producer friends, Tokyo Productions, to speak about the possibility of The Rocker and I directing an event that they are preparing for early December in Nihombashi.  For now, it involves us going back to Canada to rehearse with 3-8 Canadian acrobats to create a show for a corporate event in Tokyo.

Tokyo Productions are interesting because of their relationship with Les Producers, a huge event company from France that directed the millennium celebration in Paris, the Paraolympics in Athens, the Toyota Pavilion at the World Expo 2005, and currently are at the Singapore festival and consulting on the 2008 Olympic Games with Steven Spielberg.  Their specialty is huge events with fireworks and water walls and projections and they are looking for a new acrobatic partner because of the challenges they faced during the Expo.  Our being in Asia already is a huge advantage because we are in Asia already.

I prepared a presentation of The Rocker’s videos to give them an idea of the work we do and of the artists who will be in the Taiwan show.  Tokyo Productions are thinking of having short acrobatic interventions integrated into their music, lighting concept, and video components.  If the artists are OK with that and available it would be a big win for everyone.  If this works, it would be the first time to my knowledge that New Circus has even been commissioned in Japan and if all goes well, they are looking to use acrobatics for high-end corporate events in Tokyo for brands like Armani, Prada, Gucci, Louis Vitton, Coach, Tiffany’s, and various movie premieres.

.  However, the time pressure is on – they want to make their final proposal in about 2 weeks, and I imagine that we will be hearing from the client shortly thereafter.

The strategy as I see it is to stay conservative and simple but to assure them that we are small, flexible, and quick enough to do whatever they want by bringing quality international acts from North America and Europe to Asia to create site-specific original productions at relatively low cost.

They are going to keep all creative control of the overall project but that we will be in charge of the physical direction.  After that first meeting they asked me to join them for dinner, but I wanted to get back home to start working on the proposal right away which ended up being:

1) One swinging aerial act. (1 artist)

2) Two single-point aerial acts. (2-4 artists, depending on solo or duo acts)

3) Two ground-based acrobatic acts (2 artists on elevated platforms).

4) One hand-to-hand duo (2 artists).

5) An acrobatic lighting design specialist

6) A circus rigging specialist.

7) The Rocker and myself to act as the direction team for the acrobats

Last week we met again to discuss this plan and to show them more of our database of artists which has increased to 75 (and I hope to increase that to 100 before I leave for Taiwan).  They were very impressed with the artists, so they invited me to a site visit next Wednesday.  In preparation, they’ve asked me to make a DVD compilation and company profiles of Taiwan Productions and The Rocker that show that both have been working for a long time, that they have experience doing large-budget productions, and that they have been working on high-profile shows.

They still sound very serious but I am not planning to talk about budget with them, because I still don’t know how to account for the different costs in Taiwan versus Japan.  For example, should we ask for the same rates that we asked for the film festival project in Taiwan or should we be increasing it to account for the different cost of living in Japan?  If we wait until after we have success with the festival, will we be able to ask more?  It’s for these reasons that I’d prefer all budget discussions to take place between Taiwan Production and Tokyo Productions so that The Rocker and I can think about the direction side as much as possible.  After all, Taiwan Productions is interested working in Japan and their connections to France and The Rocker has connections to Canada are a lot more useful than my connections to the US in terms of support for international artists.  I worked up a rough budget for the artistic and production costs that included:

  1.  8 person on the production team (France+Canada)
    2.  5 artists on the stage (2 chinese arcrobats+3 canadians for trapeze)
    3   Salary of the artists (3 weeks work)
    4   Production fee
    5   3 shows
    But did not include:
    1. Airplane tickets
    2  Local accomodation
    3  Perdiems
    4  Local artists fee
    5 Technical equipment and staff
    Based on this budget they’ve already asked for 7 artists instead of 5 and only 1 show instead of 3, and they are also looking for a video artist that can transform paintings into whole worlds and an acrobatic lighting specialist.

Now that they have an idea of acrobatic show budgets they said that no matter how things go with this project, they’d like to create a Japanese model budget for an acrobatic show so that they can present it to their numerous clients.

Today I met with Tokyo Productions and the technical head of the Toyota Pavalion from16:30 to 22:30 and developed a collaboration plan through 2007.  Outside of the opening ceremony idea we talked about big corporate events and possibly bringing a full show or a Japan creation on tour.  They are even interested in having us arrange entertainment for the whole month of December and maybe having us in charge of a Pomp Duck and Circumstance-style restaurant for the entire year of 2007.  This would mean arranging entertainment for a cabaret month-by month for an entire year… a great way for us to get known in Japan and also in the circus world since a month-long contract in Japan will attract a lot of interested artists.  They want a storyboard in the next week or so!  It’s ambitious and exciting but it may pose some logistical issues as The Rocker and I need to figure out how to make Tokyo 2007 work with everything else in 2007.  I know there is a way, we just need to find it.  Things are finally selling here!

Afterwards we did a site visit at Tokyo Station to see what is possible for the reopening event and my goal was to prove that my expertise on acrobatic design was invaluable to the project.  Even though I could have answered most of their questions on the spot, stayed ambiguous and told them that I’d want to consult with Taiwan Productions before responding.  Makes the issues sound as important as they are.

Even better the dinner and drinking that followed (of course).  The Japanese producer who has engaged Tokyo Productions was with us the whole time.  He is a young-seeming guy (though I cannot place his real age) named Opera who was full of questions about circus and the business and marketing of it and I tried to be full of answers.  He was drunk, and I played the trick of just looking as though I was drinking.  Some flirtatious girls showed up later, but they weren’t terribly interesting, so I was happy when Tokyo Productions and Opera asked me to sit with them to continue to talk business while everyone else flirted at the other end of the table.  They seem happy that I am an MIT graduate.  Weird shit. Circus expert, OK, but a circus expert with an MIT degree – now we can talk.  I think this may be unique to Japan.

Then, all of a sudden, today, they tell me that the idea of the show was scrapped.  The temptation was to despair, but I told myself that there was a way to get around this. I shut up for about 15 minutes and thought as hard as I could.  The client told them that they didn’t like the idea of an “add on” attraction, that they were worried about weather, and that they didn’t want a permanent structure during the day.  After thinking of a possible solution brought it up during a lull in the conversation: “What if we don’t sell it as a show, but as a lighting design for the building which integrates acrobatic performances on the balconies, the roof, the windows, and the floor in front of the building?”  The idea went from being scrapped to being the centerpiece of the design and they are interested in hearing my thoughts for a new bar/restaurant/lounge concept that will integrate a live show aspect as well.  Interesting.  Selling acrobatics as just an extra idea made it too easy to cut; integrating us into the whole lighting concept is a lot easier to defend.  Changes our constraints a bit, but we’ll worry about that once people have made up their minds.

As they start to reach out to their other clients, I am struck by how obscenely large the project budgets seem to be – this is all quite new to me.  Given how small our costs are relative to the whole budget, I think that someone will eventually bite, so I’m asking the Taiwan Productions to forward me proposals that they have sent to clients in Taiwan so that I can build off of them by adjusting for Japanese costs.  In the meantime, Tokyo Productions wants to know if they can fly me back to Japan to help them with proposals for a few days at a time during the Taiwan project.  Why not?

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